YouthBorders Public Protection Committee Meeting Minutes
Date: 12 August 2025
Time: 10:00 AM – 12:00 PM
Location: YouthBorders Community Hub / Online via Zoom
Chair: Jane Smith
Minutes Taken By: Alex Taylor
1. Welcome and Apologies
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The Chair welcomed all attendees.
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Apologies received from: Mark Lewis, Sarah O’Connor.
2. Minutes of Previous Meeting
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Minutes from the 10 July 2025 meeting were reviewed and approved.
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Action items from previous meeting were noted as complete unless otherwise stated.
3. Matters Arising
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Youth engagement survey: Draft results were shared; committee agreed to circulate to all members for feedback by 19 August 2025.
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Social media safety guidance: Final draft approved for publication on YouthBorders website.
4. Reports
a. Safeguarding Officer Report
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3 new safeguarding concerns logged since last meeting; all addressed according to policy.
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Updated training session scheduled for 25 September 2025.
b. Community Liaison Update
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Local schools engaged for upcoming awareness workshops.
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Positive feedback received from recent “Digital Safety” session.
5. New Business
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Discussion on implementing a quarterly safety audit for events.
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Agreed: Draft audit template to be circulated by Committee Secretary by 1 September 2025.
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Consideration of online reporting tool for youth concerns.
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Action: Chair to explore vendor options and report back at next meeting.
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6. Policy Review
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Reviewed current public protection policies.
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Minor updates approved regarding volunteer background checks and digital communications.
7. AOB (Any Other Business)
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Suggestion to introduce anonymous feedback form for youth participants.
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Action: Community Liaison to draft proposal for next meeting.
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8. Date of Next Meeting
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Scheduled for 9 September 2025 at 10:00 AM, YouthBorders Community Hub.
Meeting Closed: 12:00 PM